President - The PTA President is responsible for oversight and administration of all PTA meetings, inclusive of Executive Board meetings and General Membership meetings. Prepares and distributes agendas prior to meetings; keeps meetings on track; opening items for discussion and calling for votes as needed. The PTA President should delegate duties to committee heads and other officers and ensures that delegated tasks are completed in a timely manner. The PTA President generally has signature authority for funds disbursement. Time commitment of the position is 2-3 hours per month allocated to meetings and planning for activities.
Vice Presidents - There is one Vice President for the High, Middle and Elementary Schools. A Vice President may be appointed to preside over PTA meetings in the President's absence. The Vice President for each school is responsible for oversight of committees for his/her school and helps to select fundraising programs and offer support as needed. Time commitment of the position is 2-3 hours per month allocated to meetings and planning for activities.
Treasurer - The Treasurer is responsible for maintaining all financial records and preparation of finance reports for all Executive Board and General Membership meetings. The Treasurer prepares checks for disbursement of funds and secures necessary signatures; balances bank statements and maintains accurate records for annual auditing. Time commitment of the position is 3-4 hours per month.
Secretary - The Secretary is responsible for recording minutes from all PTA meetings. The minutes must be typed and submitted for approval at each Executive Board meeting. Minutes must include a list of parties in attendance and a summary of key topics discussed. When votes are taken, the Secretary must also note the first and second motion as well as the outcome of the vote must be recorded. Time commitment of the position is 1-2 hours per month.
Teacher Representatives - Teacher Representatives are responsible for attending PTA executive meetings as well as PTA general meetings. They provide teacher perspective and insight to help ensure that the PTA efforts support and do not inhibit teacher efforts. Time commitment of the position is 1-2 hours per month.